In short. First, the clinic issues a birth notification, surat keterangan kelahiran, and with it and the parents' passports you arrange the Indonesian birth certificate, akta kelahiran, at the Dukcapil of your regency: under article 33 of decree No. 96/2018, for a child of foreigners you need the birth notification, a passport and the parents' KITAS card, KITAP or visa, and by the Denpasar Dukcapil list you must file within 60 days, otherwise a parents' statement with a stamp duty and the head's permission are added. Then there are two parallel paths. Your own country: the baby's passport and, where relevant, recognition of citizenship through your embassy or consulate. Indonesian: under articles 87 and 107 of regulation No. 22/2023, the parents or sponsor notify immigration of the birth, lapor lahir, within 90 days of the birth through the sponsor account on evisa.imigrasi.go.id, and then apply for a residence permit for the child of the same type as the parents'. For the notice the Ngurah Rai office asks for the baby's passport, so the passport from your embassy or consulate is needed before the 90 days run out; if you were late, the regulation allows the permit to be issued after the parents are questioned, which the office calls BAP.
The clinic notification and the certificate at Dukcapil. The maternity hospital or clinic issues a surat keterangan kelahiran, a birth notification signed by the doctor or midwife; check in it the spelling of names and surnames in Latin letters against the passports, because it is harder to correct later. The birth certificate is issued by the Dinas Kependudukan dan Pencatatan Sipil, Dukcapil, of the regency where you live: Denpasar, Badung for Kuta, Canggu and Uluwatu, Gianyar for Ubud. Article 33 of decree No. 96/2018 requires three things for a child of foreigners: the birth notification, a travel document, that is a passport, and the KITAP card, KITAS card or visa of the parents. The Denpasar Dukcapil list adds to this an application on form F-2.01, a birth notification from the head of the village or kelurahan of the place of residence, a copy of the parents' marriage certificate, copies of the IDs of two witnesses, and for foreigners separately a copy of the passport certified by the embassy, a police registration certificate STMD and immigration documents. The filing deadline is 60 days from the birth; later, the parents' statement on late registration with a stamp duty and the consent of the head of the office are added to the package. A representative may file by power of attorney. Badung and Gianyar have their own lists, so check their website or counter before visiting; the procedure under the decree is the same everywhere.
What to do with the certificate for use abroad. A foreign authority will probably want the Indonesian certificate legalised: the apostille is issued by the Indonesian Ministry of Law through the site apostille.ahu.go.id. After that comes a translation into the language of your country, certified as your country requires. Ask your embassy or consulate which documents it asks for. If the parents are not married, or the mother's name in the certificate is her maiden name, the embassy or consulate may ask for documents on the change of name.
Citizenship and the baby's passport. Citizenship is decided by the law of your own country, not by Indonesia, and a baby born in Bali does not become Indonesian. Contact your embassy or consulate as early as possible: ask how citizenship is confirmed, what documents they need and how long a passport for a newborn takes. A family where the other parent is an Indonesian citizen is a different case and needs its own check. The embassy or consulate usually asks for the parents' valid passports and the child's birth certificate, so keep the Dukcapil papers together. The passport matters for the next step: without it the Ngurah Rai office will not accept the immigration notice.
Immigration notice: lapor lahir. Regulation No. 22/2023 in article 87 for children of parents with a visa or visit permit, and in article 107 for children of KITAS holders, says the same thing: before applying for a permit the parents or sponsor must report the birth to the head of the immigration office, and the application for the permit itself is filed no later than 90 days from the birth. The Ngurah Rai office handles the notice through the sponsor account on evisa.imigrasi.go.id and asks for a letter from the sponsor, their ID, the cover and the data page of the baby's passport, the data pages of the parents' passports, their residence permits, the parents' marriage certificate if they are married, and the birth certificate from Dukcapil. All files as colour scans of the originals, plus a passport photo of the child and an ordinary photo. After the notice is issued, you apply for the baby's permit: under article 87 it is a visit permit, under article 107 it is a KITAS, and the child of KITAP holders is given a KITAP under article 122; the application includes the child's passport, the clinic notification or certificate, the parents' passports and permits and the sponsor's confirmation. What a KITAS is and who can be a sponsor is on buzz-visa.com.
If 90 days was not enough. A passport is needed for the notice, and getting one through your embassy or consulate can take months, so only those who applied for the passport in the first weeks meet the 90 days. The regulation provides for this: under articles 87 and 107, when applying after the deadline, the head of the office issues the permit after questioning the parents; the Ngurah Rai office calls this the BAP process, a questioning record. The regulation does not name a fine for this, but the procedure is longer and depends on the office, so do not delay. Which office handles your area is in the guide on moving a KITAS to a new passport.
Registering the birth at your embassy or consulate. Many embassies and consulates also register births themselves. For living in Bali the Indonesian certificate is still needed: for the notice of birth immigration asks for the Dukcapil record itself, so registration at the embassy or consulate goes in addition to it, and check with them whether they will arrange it when an Indonesian certificate has already been issued.
Our advice. Count from the day of birth: Dukcapil in the first two weeks, legalisation and translation right after, citizenship and passport through your embassy or consulate in the first month, immigration right after the passport. If KITAS for the parents was arranged through us, message @buzz_visa: we will tell you which sponsor files the notice and what to attach.
What this means for you. A child born in Bali does not get Indonesian citizenship, and until immigration is notified and a residence permit is issued, the child lives here without status, and the law allows 90 days for all of it. The narrowest point is the passport from your embassy or consulate: the certificate at Dukcapil and the immigration notice take days, the passport takes months. Whoever applies to the embassy or consulate in the first month meets the deadlines.